Workday Student Project Update - January 2025
We heard you want to be involved early!
We hosted the first faculty/staff Workday Student Project Update January 2025 in response to feedback that faculty/staff would like to be involved early in the Workday Student project. Wondering what Workday Student is? View the 'Intro to Workday Student' presentation, which was shared during Fall 2024 leadership meetings across the university.
What is the Workday Student Project Update?
The update features presentations from Project Leads including:
- What is a Workstream?
- Key Information from the 6 Functional Workstreams
- Opportunities for Faculty/Staff Involvement
See highlights by watching a 1.5-minute video featuring one of our Faculty Sponsors, Heather Gulgin!
What is a Workstream?
A workstream is a team consisting of a Sponsor, Lead, and Subject Matter Experts that focuses on a particular component of Workday. They are subgroups of the larger Workday Student Project Team.
There are 6 functional workstreams listed below. Functional workstream efforts are intertwined with technical workstreams for integrations, data, reporting, and security.
See a list of all the workstreams and Leads.
Functional Workstreams
The functional workstreams design and configure student-related activities including registering for classes and making payments.
What are some of the expected improvements?
General Improvements:
- Improved searching with Workday global search functionality
- Improved accessibility to data / reports via dashboards
- Improved accuracy due to more frequent data exchange with external systems
- Increased data clarity due to no character limits on data description
Academic Foundation Related Improvements:
- Parts of term from 100+ to ~50
- Semester rename from “spring/summer” to “summer” pending Board approval
- Improved visibility to course building location
- Improved student self-service to demographic data
Other Key Improvements:
- Improved visibility to external transcripts
- New academic planning features
- Decreased need for students to contact Financial Aid due to automatic adjustments
- Decreased confusion due to additional tuition consolidation and payment precedence
- Added clarity with a new “Never Attended” grade option
As more changes are identified, this information will be shared in a table format so faculty / staff / students can easily see which changes affect them.
Faculty/staff opportunities for involvement
NOW:
-
Basic – read monthly newsletter, attend special sessions / events
-
Subject Matter Expert (SME) – attend weekly workstream and testing meetings, provide input into design, test the system throughout. Express interest in being a SME by contacting a Project Lead or completing the Workday Contact Form.
SPRING/SUMMER 2025:
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Leader Network – lead and support their teams before/during/after the four go-live transitions, attend kickoff workshops and regular meeting series, collaborate with other GV Leaders and Engagement Partners
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Engagement Partner – act as a unit/department liaison, attend regular meeting series, coordinate project messaging and activity with leaders in their area, participate in guided demos
Project Update Resources
Video recordings by Workstream:
- Academic Foundation
- Admissions & Recruitment
- Student Records
- Curriculum & Advising
- Financial Aid
- Student Financials
PROJECT UPDATE Q & A
|
Question |
Answer |
|---|---|
|
In the list where you can see multiple courses/sections, if there's a hybrid class that has specific meeting dates, will you see all of those listed in the listing of classes? |
Yes, we can list individual/specific meeting dates on a course section. |
|
Will the Open class sections also include if they are full but waitlisted? |
Yes, and you will be able to filter on section status (open, closed, waitlisted, etc.) |
|
Can you search courses by the GenEd requirement they fulfill? |
Yes, you can filter by course tags. GenEd requirements are noted by course tags. |
|
Does the tuition reduction appear there too? |
Yes, all scholarships, waivers, loans, grants, etc. (including tuition reduction programs) will be showcased in the Total Financial Assistance section. |
|
When the Additional Tuition line item is consolidated, can students “expand details” to see what those individual charges actually were, or is that context wiped out in the consolidation? |
Yes, the student will be able to see what course the additional tuition applies to. |
|
Will Workday integrate with EAB Navigate? |
Yes! Navigate will integrate with Workday Student. |
|
Will we be able to look at department courses, classlists, major/minor lists in Workday? |
Yes, that will all be accessible via reports in Workday. |